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Every new activity, every new product, every new project in the workplace is created in response to a business need. Yet we often find ourselves in situations where, despite spending tremendous time and resources, there's a mismatch between what has been designed and what is actually needed.
To make analysis easier, consider grouping the requirements into these four categories:
Functional Requirements – These define how a product/service/solution should function from the end-user's perspective. They describe the features and functions with which the end-user will interact directly.
Operational Requirements – These define operations that must be carried out in the background to keep the product or process functioning over a period of time.
Technical Requirements – These define the technical issues that must be considered to successfully implement the process or create the product.
Transitional Requirements – These are the steps needed to implement the new product or process smoothly.
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Requirements analysis involves frequent communication with system users to determine specific feature expectations, resolution of conflict or ambiguity in requirements as demanded by the various users or groups of users, avoidance of Feature creep and documentation of all aspects of the project development process from start to finish. Energy should be directed towards ensuring that the final system or product conforms to client needs rather than attempting to mold user expectations to fit the requirements.
Requirements analysis is a team effort that demands a combination of hardware, software and human factors engineering expertise as well as skills in dealing with people.
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